Your Guide to Condo Association & HOA Management

Managing a condo association or homeowners association (HOA) in Philadelphia comes with several unique challenges. From balancing budgets and enforcing bylaws to overseeing maintenance, board members often find themselves stretched thin.  That’s where professional association management makes all the difference.

Suppose you serve on an executive board in Philadelphia. In that case, this guide will help you understand the responsibilities of effective association management and why partnering with a management company such as PhillyLiving Management Group (PLMG) could be a smart move for your community.

What Does a Condo Association or HOA Management Company Do?

A professional management company serves as the operational backbone of your association, handling the day-to-day details so members can focus on long-term planning and community goals.

Key responsibilities include:

• Financial Management: Budgeting, collecting dues, preparing financial statements, and ensuring your association’s finances remain transparent and fiscally healthy
• Maintenance & Vendor Oversight: Coordinating repairs and handling preventative maintenance in the common areas of your property, utilizing a network of trusted vendors. PhillyLiving Management Group has an Emergency Maintenance team available 24/7.
  
• Resident Communication: Serving as the point of contact for homeowners, fielding questions, and resolving disputes. 

Compliance & Governance: Helping communities navigate Philadelphia regulations, condo bylaws, and ensure appropriate insurance coverage.

Why Philadelphia Associations Need Professional Management

Philadelphia is a city full of unique residential communities - from historic brownstones in Rittenhouse Square to modern high-rises in Northern Liberties, and everything in between.

Board members often volunteer their time, but without professional support, challenges can pile up. Here are some common issues that associations face: 

• Rising maintenance expenses are driving up condo and HOA fees
  
  
• Difficulty enforcing rules consistently
  
  
• Confusing local regulations
  
  
• Disagreements between residents

A real-world example shows how impactful professional management can be. At a Washington Square condo association, the common areas were long overdue for painting, but the board had no reserves to cover the cost. PLMG stepped in with a clear financial plan, instituted a special assessment while keeping residents informed every step of the way. Thanks to our guidance, the project was fully funded, and the work was completed. Residents now enjoy refreshed spaces that boost both pride of ownership and property values.

Benefits of Hiring PhillyLiving Management Group